What is Email Archiving?

Email is one of the primary communication tools used in today’s business environment. Across the world, many organizations increasingly rely on emails for communication with both their internal and external stakeholders. When examining the content of these communications, it is clear that orders, purchases, discounts, offers, contracts and various other information and document related to business processes are transmitted via email. However, it should be noted that such sensitive content may become inaccessible due to accidental or international deletion, the email acount becoming unusable or other reasons.

Of course, there are precautions that can be taken to avoid such problems. In recent years, many organizations have been using email archiving solutions to securely store their emails as digital records and documents, thus safeguarding their institutions.

Email archiving refers to the systematic backup, indexing and accessibility of all emails and their attachments contained within the email acoounts under your domain name.

With the email archiving service, all corporate emails – namely all incoming and outgoing emails of the mail accounts under your domain name – are automatically archived together with their content and attachments, indexed, and recorded in a read-only format. In this way, the alteratiıonof the message content becomes impossible and the mesage is preserved in its original form.

With the email archiving service, it is possible to access important information and documents quickly. Another benefit is undoubtedly the reduction of storage space used by emails in the information technology infrastructure and the lowering of costs.

The email archiving solution is provided by certain providers that offer email archive hosting services. In order to benefit from archiving solutions running on Linux or Windows – based systems, such software must be available on your email server. Therefore, obtaining both email archiving and email hosting services from the same provider will be advantageous for users.

However, organizations that do not receive any email service, meaning those with in-house email servers, can also obtain this service from a provider, thus using their storage spaces more effectively, as we mentioned earlier.